The Surrey County Bird Recorder is: Steve Chastell.

Surrey Bird Club maintains a database of records using a system called Recorder 6, which was designed by the Joint Nature Conservancy Council. The records provide the basis for the annual Surrey Bird Report, for the county's contribution to national reports such as those published in British Birds, and for providing extracts in relation to the identification of sites needing protection, planning applications, farm stewardship schemes and the like. The Club encourages individuals to submit their records either direct or through other sources available to the Club, as explained below.

Submitting records direct to the Club

You can submit your records direct to the Club in one of two ways.

You can submit them to the webmaster at Records submitted to the webmaster are passed on to the County Recorder, but please remember that the website is generally reserved for more unusual sightings which may be of immediate interest to other birders.

Other records should be submitted direct to the County Recorder, using the spreadsheet designed for the purpose here.

When deciding which records to submit, please follow the Club's recording guidelines. Broadly speaking, these ask you to submit records of unusual species and red listed species, significant numbers of common species, and all breeding records.

Information Required

For all records, please provide the following information;

Species, number, observer, date, location, map reference, comments

For example
Sparrowhawk, 1, J.Smith, 01/03/2015, Send, TQ025559, male displaying

Scarce and Rare Species

Like all counties, Surrey maintains a list of species that are regarded as so scarce or rare that records need to be supported either by notes or a full description, depending on how rare they are considered to be in Surrey.
These records are scrutinised by the county Records Committee with a view to publication if accepted.

The list of species requiring notes or a full description can be found in the reporting guidelines. The Club has provided a form
to be used for records of scarce and rare species which can be downloaded here.

Completed forms should be returned to the Records Committee chairman, Dave Harris.

Submitting Records via other routes

If you prefer to use a national database which gives you the facility to search and analyse your own records, the Club recommends that you submit your records to Birdtrack , provided by the British Trust for Ornithology (BTO). The BTO have designed Birdtrack with county needs in mind, and the county recorder has full access to the Surrey records, so your Birdtrack records will find their way to the county database. The Club also obtains records from the BTO's WeBS database.

The Club receives records from London Natural History Society in respect of the area of overlap of the two recording areas, from Surrey Birders, from local groups in Ashtead, Croydon and Surbiton, and from some local sites, including Canons Farm and Beddington. If you submit your records to any of these organisations, please remember the information required for county recording purposes, as described above.

In particular, please try to give an estimate of numbers rather than just 'present', especially for species of conservation concern. These include red and amber listed species, and species which have been identified as of conservation concern in Surrey. Information about these species can be found here. A map reference is also invaluable - tetrads are good for recording locations nationally, but are of less value at county level. If you submit records via these routes you do not need to submit them to the county recorder as well.

Data Protection

To download a copy of the Club's data protection policy, click here. To download a copy of the Club's privacy policy, click here.